Schuylkill Campus

Inclement Weather Policy

Inclement Weather Policy

Severe weather conditions, or unpredicted situations may require the cancellation of classes or the closing of the campus on either a partial or full-day basis.

General Guidelines

When the chancellor makes the decision to close Penn State Schuylkill, or delay the start of classes, the regional media will be notified at one-and-one-half hours prior to the standard 8:00 a.m. reporting time for staff, and before the start of the earliest scheduled class. The announcement will apply to all classes for the period affected, that is, morning, afternoon, or evening, according to the specific circumstances.

Examples of situations are:

Two Hour Delay – Classes begin at 10:00 a.m.:  We will follow the compressed class schedule for the remainder of the day. Students are to report to their 8:00 a.m. class at 10:00 a.m. and follow the compressed schedule for the rest of the day.

Campus Will Open at [time will be indicated]: This statement applies to all but essential employees. Students are to report to their class at the indicated time, even though in some cases, it would already be in progress. All afternoon and evening classes will be held after the time indicated. Staff should report at time indicated.

Campus Will Close at [time will be indicated]: All operations after the closing time will be terminated. All but essential staff will be authorized to leave at the time indicated.

Campus is Closed: Only essential staff should report.

The campus will make its announcement in the following ways:

  1. A message will be sent via the Penn State Emergency Notification System: PSUALERT.
  2. An announcement will be placed on the Penn State Schuylkill Weather Delay and Emergency Information phone line. All employees and students can access the system by calling 570-385-6220.
  3. Local media stations will be notified and given the appropriate message to broadcast.
  4. The campus web page will carry a detailed message regarding the status of classes.

Principles governing faculty practices

If faculty make personal decisions to cancel classes during inclement weather, each instructor must discuss any weather-related arrangements in advance with the students, preferably at the beginning of the semester.

If a faculty member cancels a class, he/she must notify students through telephone trees, email lists, text messaging, or any other appropriate means. These arrangements should appear in the course syllabus.

Faculty must also notify the office of Academic Affairs. Such information is essential should students call the campus.

The best notification strategy is for faculty to access the campus’s voice mail system and leave a message at their office number. Students should be instructed to call the faculty member’s office phone, which can be programmed with a message for students. Those programming instructions are available in the office of Business Services.

To assist students who travel a significant distance for classes, any such cancellation notices should be programmed, if possible, no later than one-and-one-half hours prior to the beginning of the class period.

Principles governing student practices

If students notify the office of Academic Affairs that they are unable to travel to class because of weather conditions, faculty members should assist students in making up the missed work.

Principles governing staff practices

With the exception of essential employees, who have been informed of their status by letter, all other staff should follow the same instructions that apply to students. Staff should know the specific meanings of the scripts shown above, and follow the instructions carefully. If a staff member believes that he/she is in any danger, each employee should exercise her/his own good judgment about reporting to work. However, each staff member should understand the implications of personal decisions, and follow the directions provided in Human Resources Guideline 10, “Handling ‘weather day’ absences or official University close downs due to weather conditions.”

Interpreting the various scripts used by media outlets

Penn State Schuylkill will do everything it can to deliver clear and concise messages to the media.

Please note that some media outlets release only minimal information and may use terminology different from Penn State’s. The official Penn State information will be found on the various electronic systems [web and  Weather Delay and Emergency Information Line] noted below. Most media operators use computer systems with limited memory and often remove critical weather information after a few hours. Please refer to the campus website and Emergency Information Line for the most accurate information about the weather situation at Penn State Schuylkill.


MEDIA OUTLETS OFFERING WEATHER ANNOUNCEMENTS

RADIO STATION WEBSITE
Pottsville WAVT - 101.9 FM
WPPA - 1360 AM
www.wpparadio.com
www.t102radio.com
Reading WRFY - 102.5 FM www.wrfy.com
Harrisburg WRVV - 97.3 FM www.wrvv.com/pages/stormwatch.html
 
TELEVISION CHANNEL WEBSITE
Wilkes-Barre WNEP - TV(16)
WYOU - TV(22)
WBRE - TV(28)
www.wnep.com
www.wyou.com
www.wbre.com
Lancaster WGAL - TV(8) www.wgal.com/closings/index.html
 
CAMPUS MEDIA WEBSITE
Penn State Schuylkill Web Site schuylkill.psu.edu
 
TEXT MESSAGING WEBSITE
PSUAlert psualert.psu.edu/psualert

 

PSUAlert is Penn State's emergency notification system for students, faculty, staff and general public. The system will be used to alert members of Penn State's campus communities of emergencies, campus closings and other urgent information. Using this portal, students, faculty, staff and general public can choose to receive PSUAlert messages by text message, voice message and e-mail.

Registration is online. To sign up, visit psualert.psu.edu/psualert/ and follow the instructions.